17 Dec Project Coordinator IV [21458-1]
Job Title-Project Coordinator IV [21458-1]Req: 21458-1 Type: W2 Contract.Duration: 12 MonthsLocation: New York*Must be authorized to work in US*Project Management AssociateOffice Technology Deployment Execution (OTDX)’s New Builds is the arm of the Clients office construction process that deploys the office technology to our new office builds around the globe. This office technology includes video conferencing, end user IT equipment, events spaces, digital wayfinding, interactive digital partner centers, and more. We deploy technology in innovative spaces that help drive collaboration and communication company wide.The Project Coordinator is responsible for assisting the OTDX Deployment Project Managers (DPM) with activities throughout the full cycle of design, procurement, scheduling and deployment of IT equipment in these Client offices during construction and up until the first day of the building opening. Examples of activities include setting up the framework for projects, creating online folders for documents and drawings, kicking off initial automated tasks flows, and working in AutoCAD to create standard design layouts. In addition, the role includes coordination of ongoing construction projects, driving procurement tasks, ordering, shipping and receiving, tracking and reporting project progress weekly, and assisting with post-project review.Responsibilities:Assists the DPM in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in Facebook office builds.Specific duties include:Create standard design layouts for IT equipment in AutoCAD.Create and track tasks for project life cycle.Create first equipment Bill of Materials (BOM) using templates.Manage Procurement Tasks in Clients internal task system.Manage End User procurement and deployment portion of projects.Verify quotes and purchase orders.Track orders and work with Logistics to coordinate deliveries and ensure equipment is received.Identify risks to procurement e.g. long lead times, customs clearance etc.Track overall project progress in weekly reports.Project Meeting minutes writeup.Support DPM with project completion presentations, reports, and updates.Maintain the document repository, various workplace groups and chats with external vendorsCoordinate with Engagement and Logistics teams for deployment and commissioning of equipment on site.Attend on-site fit up week prior to First Day of Business as appropriate, to support DPM and cross functional teams.Chase invoicing and payments/credit notes, closing out POs.Cross-check various tools to ensure project information is up-to-date on all platforms.Set-up lessons learned at meetings post FDOB.Experience and Qualifications:High School Diploma with some college desired.1-2 years experience with Project Management.3-5 Years experience with coordinating schedules, supporting inventory and or logistics, managing communications & timelines, finance tracking, along with managing small projects autonomously.Practical experience with Google Docs, Excel, PowerPoint, Outlook, Word and WorkPlace.1 year of experience with CAD, Plangrid or other drafting software is a plus.Construction, new builds, AV/VC or technology deployment a plus.Experience within PDF view and editors such as adobe, bluebeam, or similar a plus.Prior experience with financial systems and processes is a plus.Interpersonal Qualifications:Ability to work effectively across multiple teams in a time sensitive capacity.Self-motivated & highly adaptable, able to work autonomously.Excellent written and verbal communication skills.Highly organized with strong attention to detail.Excellent time management skills.Communication and reporting skills.Must havesCandidates must have 3-5 years experience in project management or project coordination, schedule management for longer term projects, budgeting or finance experience.Experience in construction and a Bachelor’s degree is preferred.