Program Coordinator IV 29012-1

Program Coordinator IV 29012-1

Job Title: Program Coordinator IV 29012-1Duration: 12 Months (W2 Possible Conversion)Location: Menlo Park, CAA Program Coordinator is an administrative professional who assists program/project managers with organizing and controlling program activities through communicating risks, opportunities, and current state of the program. They fulfill their obligations by coordinating meetings, resources, equipment, and information. Program Coordinators handle tasks with the goal of seeing them through on time and to scope required. They support the DPMs in ensuring programs run smoothly by controlling workflow, comms, creation of roadmaps, scheduling and executing assignments. Job Description: A professional Program Coordinator should be able to fulfill various duties and responsibilities. They should be able to work closely with program managers to create comprehensive action plans concerning resources, budgets, and timeframes for programs. Program managers perform various coordinating duties such as scheduling and risk management. The following are additional duties and responsibilities that a program coordinator should be able to do: Participate in program/initiative planning meetings Evaluate potential problems propose solutions Plan and manage goals and tasks, program schedules and new informationExecute against current programs and coordinate all team members to keep workflow on track Manage program-related paperwork by ensuring all necessary materials are current, properly filed and storedSupport tracking and summary of success metrics for programs and initiatives Support and coordinate administrative tasks associated with invites, event correspondence, logistics, event set – up and event tear downSupport procurement transactions as required to include quote requests and entering of procurement requisitions Other administrative tasks as required  Minimum Qualifications Good communication and interpersonal skills capable of maintaining strong relationships Strong organizational and multitasking skills Excellent analytical and problem-solving abilities Leadership skills Documentation management and ability to use program management tools (Tasks, etc.) Strong competence with MS Office and Google suite of appsAttention to detail, excellent follow throughStrong time management skills and proven track record of removing obstacles to achieve deadlines and ideal outcomes Experience analyzing data Able to manage competing priorities and change Experience working in a fast-paced environment Preferred Experience with querying languages and creating dashboards Experience working in tech-industry or start-up environments Experience managing budgets Education/BackgroundBachelor’s Degree RequiredAt least 7+ years of experience with Internal Comms- Building Comms writing, announcements, documenting procedures, documenting recaps of events,At least 6+ years o f project coordinator experience within fast-paced environments that require multi-taskingAt least 6+ years of analytical experience- Excel, Google Sheets (Pivot tables, V Lookups)Background in coordinating budgets across programs would be niceExperience global scale program coordinatorIdeal of Candidate’s Background5+ years of experience related to project management/coordination Tech backgroundAgile, PRINCE2 and Scrum certified with strong experience creating dashboards Managed the Business Development team’s contract negotiations with new and existing partners across the EMEIA region. Led the end-to-end delivery of contracts, from the conducting of Credit checks and drafting of Legal agreements to deployment of Operations stock, while assisting in-country teams with ad-hoc data analysis for key negotiation needs. Transformed the effectiveness of a core business unit’s day-to-day contract management of over 80 simultaneous contract negotiations by creating a live project dashboard, displaying key performance metrics and in-country market data, for best-in-class progress tracking and ad-hoc reporting. Shared this tool with wider teams to enhance collaboration. Supporting the PMO team with project governance by interviewing Project Managers and updating their projects’ business cases, RACI matrices, RAID logs, and lessons learned. Communicating key project updates, as well as weekly and ad-hoc reports for all project stakeholders and responding to any general queries in the shared PMO email inbox. Handling project onboarding, including the coordination of activities, resources, equipment, and information, and finding solutions to solve any unexpected or complex problems

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