Administrative – Program Coordinator IV (33940-1)

Administrative – Program Coordinator IV (33940-1)

Summary:A Program Coordinator is an administrative professional who assists program/project managers with organizing and controlling program activities through communicating risks, opportunities and current state of the program. They fulfill their obligations by coordinating meetings, resources, equipment and information. Program Coordinators handle tasks with the goal of seeing them through on time and to scope required. They support the DPMs in ensuring programs run smoothly by controlling workflow, comms, creation of roadmaps, scheduling and executing assignments.____________________________________________________Job Description:A professional Program Coordinator should be able to fulfill various duties and responsibilities. They should be able to work closely with program managers to create comprehensive action plans concerning resources, budgets and timeframes for programs. Program managers perform various coordinating duties such as scheduling and risk management. The following are additional duties and responsibilities that a program coordinator should be able to do:Participate in program/initiative planning meetingsEvaluate potential problems propose solutionsPlan and manage goals and tasks, program schedules and new informationExecute against current programs and coordinate all team members to keep workflow on trackManage program-related paperwork by ensuring all necessary materials are current, properly filed and storedSupport tracking and summary of success metrics for programs and initiativesSupport and coordinate administrative tasks associated with invites, event correspondence, logistics, event set – up and event tear downSupport procurement transactions as required to include: quote requests and entering of procurement requisitionsOther administrative tasks as requiredMinimum QualificationsGood communication and interpersonal skills capable of maintaining strong relationshipsStrong organizational and multitasking skillsExcellent analytical and problem solving abilitiesLeadership skillsDocumentation management and ability to use program management tools (Tasks, etc.)Strong competence with MS Office and Google suite of appsAttention to detail, excellent follow throughStrong time management skills and proven track record of removing obstacles to achieve deadlines and ideal outcomesExperience analysing dataAble to manage competing priorities and changeExperience working in a fast-paced environment

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